The Agenda for the first meeting of the body shall include the following:-
Election of office bearers of the Committee as provided in Subsection 11 (2).
Verify the takeover of insurance by the body from the developer;
Subject to Subsection 23 (2), determine the amount to be paid by the buyer to the Building Maintenance Fund for maintenance and management of common property of the building;
Decide on the rate of interest payable by the purchaser in respect of late payment charges; and
Any matters relating to the maintenance and management of common property of the building.
The quorum of the first meeting is based on members entitled to vote the developer i.e. ¼ of buyers who have paid maintenance charges in respect of their parcels to the Building Maintenance Account.
If the members entitled to vote not present within half an hour after the given time for the meeting, those who are present shall constitute a quorum.
All resolutions at the first meeting of the body shall be decided by a show of hands.
Whatever stated in Subsection (4), the joint purchasers are not entitled to vote except by means of a jointly appointed proxy.
If there is an equality of votes, the chairman shall have a casting vote.
If the entitled members are not present at the meeting after 1 hour or if there is no vote of all members present, for any reason, refuse to be bearers of the Committee, the developer should, within 7 days from the date of the meeting, inform the fact to the Commissioner. Thus the Commissioner may: -
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Set a new date for the first meeting of the body or
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Appoint a managing agent under Subsection 25 (1) to maintain the common property of the building.
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The developer shall register the name of the agency within 28 days of the first meeting with the Commissioner.